Understanding Created Form Types Status

Control When and How Your Forms Accept Responses #

Form status is your powerful control mechanism for managing the lifecycle of every form, survey, quiz, and poll you create in FORMEPIC. Think of it as the on/off switch—but much smarter. With three distinct status modes, you gain precise control over when forms accept submissions, how they communicate closure to visitors, and how they automatically adapt to time-based or submission-based rules. This sophisticated yet simple system helps you maintain professional form management without constant manual intervention.

Status Options That Work for You #

Enabled Status: Your form is live, visible, and actively accepting submissions—perfect for ongoing campaigns, evergreen content, and forms that don’t have predetermined end dates.

Disabled Status: The form is closed with a customizable message explaining why—ideal for completed campaigns, paused projects, or forms that have reached their purpose, while still maintaining a professional presence for visitors who find the link.

Conditionally Enabled Status: The form intelligently manages itself based on rules you set, such as closing automatically on a specific date or after reaching a target number of responses—perfect for limited-time offers, event registrations with capacity limits, or time-sensitive surveys that need precision timing.

Why Status Management Matters #

Without proper status control, you’d face constant monitoring duties—checking if forms have hit response limits, manually closing time-sensitive forms at the right moment, or leaving old forms accidentally accepting submissions long after campaigns end. FORMEPIC’s status system eliminates these headaches by automating the process and providing clear visibility into each form’s current state.

Real-World Benefits #

Launch a webinar registration form with a 100-person capacity limit—Conditionally Enabled status automatically closes it when you hit your target. Run a seasonal promotion that ends at midnight—set the close date and forget about it, knowing the form will disable itself precisely on time. Need to pause a form temporarily for updates? Switch to Disabled with a custom message, make your changes, then re-enable when ready. This level of control transforms form management from a reactive task into a proactive strategy.

Form Status Types #

Your forms can have one of three statuses, each serving specific use cases and providing different functionality.

Status Overview #

Status	Visual Indicator	Accepting Responses	Use Case
Enabled	Green badge	Yes	Active, ongoing forms
Disabled	Red badge	No	Closed or paused forms
Conditionally Enabled	Gray/Blue badge	Yes (with conditions)	Time-limited or capacity-limited forms

Enabled Status #

What It Means #

Your form is fully active and accepting submissions without any restrictions or conditions.

Visual Appearance #

• Badge Color: Green
• Badge Text: “Enabled”
• Hover Tooltip: “[Form Type] is enabled to receive submissions”

When to Use #

• Ongoing contact forms
• Evergreen feedback forms
• Newsletter signups
• General inquiry forms
• Forms without time or response limits

Characteristics #

• ✓ Form is accessible via public link
• ✓ Submissions are processed immediately
• ✓ No automatic closure conditions
• ✓ Remains open until manually changed
• ✓ Default status for newly created forms (after publishing)

How to Set #

1. Open the form in the builder
2. Navigate to Form Settings
3. Ensure no disable date or submission limit is set
4. Status automatically shows as “Enabled”

Disabled Status #

What It Means #

Your form is closed and will not accept any new submissions. Visitors see a customizable message explaining the closure.

Visual Appearance #

• Badge Color: Red
• Badge Text: “Disabled”
• Hover Tooltip: Shows “[Form Type] is closed” with your custom disabled message

When to Use #

• Completed campaigns
• Forms under maintenance or revision
• Expired promotions or offers
• Ended event registrations
• Archived or retired forms
• Testing period before re-launch

Characteristics #

• ✗ Form does not accept submissions
• ✓ Form link remains accessible
• ✓ Displays custom “form closed” message to visitors
• ✓ Previous responses remain intact and accessible
• ✓ Can be re-enabled at any time
• ✓ Analytics continue to track views (but not submissions)

Custom Disabled Message #

You can set a custom message that visitors see when they visit a disabled form, such as:

• “This form is currently closed. Please check back later.”
• “Registration for this event has ended.”
• “This promotion has expired. Stay tuned for future offers!”
• “We’re currently updating this form. Please try again in 24 hours.”

How to Set #

1. Open the form in the builder
2. Navigate to Form Settings
3. Locate the “Form Status” section
4. Select “Disabled”
5. Enter your custom disabled message (optional)
6. Save changes

Conditionally Enabled Status #

What It Means #

Your form is currently accepting submissions but will automatically disable itself when specific conditions are met—either a date/time arrives or a submission limit is reached.

Visual Appearance #

• Badge Color: Gray or Blue (secondary style)
• Badge Text: “Conditionally Enabled”
• Hover Tooltip: Displays active conditions:
• “Closes: [Date and Time]” if date-based
• “Submission Limit: [Number]” if limit-based
• Both if multiple conditions are set

When to Use #

• Event registrations with capacity limits
• Time-sensitive surveys or polls
• Limited-time offers or promotions
• Early bird registrations
• Beta testing signups with participant caps
• Seasonal campaigns with defined end dates
• First-come-first-served opportunities

Condition Types #

Date-Based Closure #

• What It Does: Automatically disables the form at a specific date and time
• Example: “Form closes on January 31, 2025 at 11:59 PM”
• Use Case: Campaign end dates, event deadlines, offer expirations
• Precision: Exact date and time (down to the minute)

Submission Limit #

• What It Does: Automatically disables the form after reaching a set number of responses
• Example: “Form closes after 100 submissions”
• Use Case: Limited capacity events, beta testing groups, exclusive offers
• Counting: Starts from when limit is set (not retroactive)

Combined Conditions #

• What It Does: Form closes when either condition is met (whichever happens first)
• Example: “Close on March 15, 2025 OR after 500 responses”
• Use Case: Flexible event planning, backup limits for popular forms

Characteristics #

• ✓ Form is currently accepting submissions
• ✓ Automatically transitions to “Disabled” when conditions are met
• ✓ Shows remaining time or capacity (via hover tooltip)
• ✓ Applies custom disabled message when conditions trigger
• ⚡ Real-time condition monitoring
• ⚡ Automatic closure without manual intervention

What Happens When Conditions Are Met #

1. Form status changes from “Conditionally Enabled” to “Disabled”
2. No new submissions are accepted
3. Visitors see your pre-set disabled message
4. You receive a notification (if enabled)
5. Form remains accessible for viewing but not submitting
6. All existing responses are preserved

How to Set #

1. Open the form in the builder
2. Navigate to Form Settings or Status section
3. Enable “Conditionally Enabled” mode
4. Choose your condition type:

• Set Disable Date: Pick a specific date and time
• Set Submission Limit: Enter maximum number of responses
• Both: Configure both conditions

1. Enter the disabled message that will display when conditions trigger
2. Save changes

Monitoring Conditional Forms #

• Dashboard View: Hover over the status badge to see active conditions
• Analytics: Track progress toward submission limits
• Form Settings: View and edit conditions at any time
• Real-Time Updates: Dashboard reflects changes immediately when conditions are met

Status Transition Flows #

Common Status Changes #

Status Transition Flows:

• New Form → Enabled (after publishing)
• Enabled → Disabled (manual closure)
• Enabled → Conditionally Enabled (adding conditions)
• Conditionally Enabled → Disabled (conditions met)
• Conditionally Enabled → Enabled (removing conditions)
• Disabled → Enabled (reopening form)
• Disabled → Conditionally Enabled (reopening with new conditions)

Best Practices for Status Management #

1. Always Set Disabled Messages: Provide clear, helpful messages for closed forms
2. Monitor Conditional Forms: Check progress regularly on time-sensitive or capacity-limited forms
3. Test Before Enabling: Preview forms in disabled status before making them live
4. Use Descriptive Messages: Explain why a form is closed and what visitors should do instead
5. Plan Ahead: Set conditional dates with buffer time for unexpected delays
6. Backup Plans: Consider using combined conditions (date AND limit) for important forms

Requirements #

• Active FORMEPIC account
• Form creator or administrator permissions
• Published form (status settings are available after initial creation)

Tips and Tricks #

1. Quick Status Check: The status column in your Created Forms dashboard shows all forms at a glance
2. Hover for Details: Always hover over “Conditionally Enabled” badges to see exact conditions
3. Pre-Set Messages: Prepare disabled messages before campaigns go live
4. Test Disabled State: Use preview mode to see how your disabled message appears to visitors
5. Buffer Time: For time-based conditions, set close times slightly after the actual deadline to account for time zones
6. Round Numbers: Use round submission limits (50, 100, 250) for easier tracking and communication
7. Update Strategy: When reopening closed forms, consider if you need to reset or maintain previous responses

Important Notes #

• Status Changes Are Immediate: Form status updates take effect instantly across all access points
• Disabled ≠ Deleted: Disabled forms retain all data and can be re-enabled at any time
• Conditional Automation: Conditionally enabled forms don’t require manual monitoring—they manage themselves
• No Partial Submissions: Once a form disables, even partially completed submissions cannot be submitted
• Analytics Continue: Form views are tracked even when forms are disabled
• Multiple Conditions: When using both date and submission limits, the form closes when the first condition is met
• Time Zone Awareness: Disable dates use your account’s time zone settings
• Limit Counting: Submission limits count responses from the moment the limit is set, not retroactively

Common Issues & Troubleshooting #

Issue: Form shows “Conditionally Enabled” but no conditions visible in hover tooltip

• Solution: Open form settings to verify conditions are properly saved. If conditions are missing, re-enter and save again.

Issue: Form didn’t close at the specified disable date

• Solution: Check your account time zone settings. Verify the disable date is in the future. Refresh the dashboard to see current status.

Issue: Submission limit reached but form still accepting responses

• Solution: Refresh the page to sync latest data. If issue persists, check if the limit was set correctly in form settings.

Issue: Cannot find option to set form status

• Solution: Ensure you’re editing the form (not just viewing). Navigate to Form Settings panel within the builder.

Issue: Disabled message not displaying to visitors

• Solution: Verify you entered and saved a custom disabled message in form settings. If blank, a default message appears.

Issue: Want to extend a conditionally enabled form past its close date

• Solution: Open form settings, update the disable date to a future date, or remove the date condition entirely to convert to “Enabled” status.

Issue: Form closed before reaching submission limit

• Solution: If using combined conditions (date AND limit), verify the date wasn’t reached first. Check the disable date in form settings.

Issue: Need to reopen a closed form and accept more responses

• Solution: Open form settings, change status from “Disabled” to “Enabled,” update or remove any conditional settings, and save changes.